Vehicle Maintenance Program - 49 CFR § 396.3(a)
Every motor carrier must systematically inspect, repair, and maintain, or cause to be systematically inspected, repaired, and maintained, all motor vehicles and equipment subject to its control.
Federal regulations require that all parts and accessories must be in safe and proper operating condition at all times. These include those specified in 49 CFR § 393 et al and any additional parts and accessories which may affect safety of operation, including but not limited to, frame and frame assemblies, suspension systems, axles and attaching parts, wheels and rims, and steering systems.
90 Day Inspection Report - 49 CFR § 396.3(a)(2)
As required by the FMCSA regulations every motor carrier must systematically inspect, repair, and maintain, or cause to be systematically inspected, repaired, and maintained, all motor vehicles and intermodal equipment subject to its control. Specifically, push-out windows, emergency doors, and emergency door marking lights in buses shall be inspected at least every 90 days. Failure to do so, is a violation of the FMCSA regulations subject to civil and potential criminal penalty.
Equipment Pre-inspection Report - 49 CFR § 396.11(a)
Under the governing federal regulations every motor carrier shall require its drivers to report in writing at the completion of each day's work on each vehicle operated. The report shall cover at least the following parts and accessories:
Service brakes including trailer brake connections;
Parking brake;
Steering mechanism;
Lighting devices and reflectors;
Tires;
Horn;
Windshield wipers;
Rear vision mirrors;
Coupling devices;
Wheels and rims;
Emergency equipment.
The report shall identify the vehicle and list any defect or deficiency discovered by or reported to the driver which would affect the safety of operation of the vehicle or result in its mechanical breakdown. If no defect or deficiency is discovered by or reported to the driver, the report shall so indicate. In all instances, the driver shall sign the report. On two-driver operations, only one driver needs to sign the driver vehicle inspection report, provided both drivers agree as to the defects or deficiencies identified. If a driver operates more than one vehicle during the day, a report shall be prepared for each vehicle operated.
Prior to requiring or permitting a driver to operate a vehicle, every motor carrier must repair any defect or deficiency listed on the driver vehicle inspection report which would be likely to affect the safety of operation of the vehicle.